Thank you for taking the time to read our disclaimer.

Macprop (PTY) Ltd. at its sole discretion may choose to change the terms, conditions, and operation of this Web site at any time.

By using this service the user waives any rights or claims it may have against Macprop (PTY) Ltd., regarding such changes. Without limiting the foregoing, Macprop (PTY) Ltd. shall not be liable to you or your business for any incidental, consequential, special, or punitive damages or lost or imputed profits or royalties arising out of this agreement or any goods or services provided, whether for breach of warranty or any obligation arising there from or otherwise, whether liability is asserted in contract or not (including negligence and strict product liability) and irrespective of whether you have been advised of the possibility of any such loss or damage.

Each party hereby waives any claims that these exclusions deprive such party of an adequate remedy. You acknowledge that third party product and service providers advertise their products and services on the Macprop (PTY) Ltd. web site. Macprop (PTY) Ltd. forms partnerships or alliances with some of these vendors from time to time to facilitate the provision of these products and services to you. However, you acknowledge and agree that at no time is Macprop (PTY) Ltd. making any representation or warranty regarding any third party's products or services, nor will Macprop (PTY) Ltd. be liable to you or any third party for any claims arising from or in connection with such third-party products and services. You hereby disclaim and waive any rights and claims you may have against Macprop (PTY) Ltd. with respect to third party products and services, to the maximum extent permitted by law.

Section 51 Manual

for Macprop (PTY) Ltd.

Introduction

This Manual is published in terms of Section 51 of the Promotion of Access to Information Act, 2000 (Act No. 2 of 2000) (“the Act”). The Act gives effect to the provisions of Section 32 of the Constitution, which provides for the right of access to information held by the State and to information held by another person that is required for the exercise and/or protection of any right.

The reference to any information in addition to that specifically required in terms of Section 51 of the Act does not create any right or entitlement (contractual or otherwise) to receive such information, other than in terms of the Act.

1. Macprop (PTY) LTD. OVERVIEW

Macprop (PTY) Ltd. is a property developer, providing rental properties to it tenants.

Macprop (PTY) Ltd. supports the constitutional right of access to information, and we are committed to provide you access to our records in accordance with the provisions of the Act, the confidentiality we owe third parties and the principles of South African law.

2. AVAILABILITY OF THIS MANUAL

A copy of this Manual is available on our website

(www.macprop.co.za/documents/PROATIA_Manual.pdf) or by sending a request for a copy to the Information Officer by email. The Manual may also be obtained from our head office, the South African Human Rights Commission (“SAHRC”) at the addresses set out below. This Manual will be updated from time to time, as and when required.

3. HOW TO REQUEST ACCESS TO RECORDS HELD BY Macprop (PTY) LTD.

Requests for access to records held by the Macprop (PTY) Ltd. must be made on the request form that is available on our website, from the SAHRC website (www.sahrc.org.za) or the Department of Justice and Constitutional Development (www.doj.gov.za) (under “regulations”). Note that requests need not be accompanied by payment BUT will only be processed upon payment of the prescribed fees.

Requests for access to records must be made to our Information Officer at the address, fax number or electronic mail address provided for below.

The requester must provide sufficient detail on the request form to enable the Information Officer to identify the record and the requester. The requester should also indicate which form of access is required and indicate if he or she wishes to be informed in any other manner and state the necessary particulars to be so informed.

The requester must identify the right that he or she is seeking to exercise or protect and provide an explanation of why the requested record is required for the exercise or protection of that right.

If a request is made on behalf of a person, the requester must then submit proof of the capacity in which the requester is making the request to the satisfaction of the Information Officer of the Macprop (PTY) Ltd.

The standard form that must be used for the making of requests is attached as annexure 1. Not using this form could cause your request to be refused (if you do not provide sufficient information or otherwise) or delayed.

Kindly note that all requests to the Macprop (PTY) Ltd. will be evaluated and considered in accordance with the Act. Publication of this manual and describing the categories and subject matter of information held by the Macprop (PTY) Ltd. does not give rise to any rights (in contract or otherwise) to access such information or records except in terms of the Act.

4. CONTACT DETAILS

Name of Private Body: Macprop (PTY) Ltd.

Designated Information Officer: Koos Wilken

Email address of Information Officer: koos@macprop.net

Postal address: P.O. Box 4582, The Reeds, 0158

Street address: C/o Skimmer & Kolgans Str, The Reeds, Centurion

Phone number: 27 12 657-1243/4

Fax number: 27 12 661-2443

5. HOW TO ACCESS THE GUIDE AS DESCRIBED IN SECTION 10 OF THE ACT

The Guide described in Section 10 of the Act is due in August 2003. From that date it

will be available from the South African Human Rights Commission. Please direct any

queries to:

The South African Human Rights Commission:

PAIA Unit

The Research and Documentation Department

Postal address: Private Bag 2700

Houghton

2041

Telephone: +27 11 484-8300

Fax: +27 11 484-0582

Website: www.sahrc.org.za

E-mail: paia@sahrc.org.zaThis e-mail address is being protected from spam bots, you need JavaScript enabled to view it

6. VOLUNTARY DISCLOSURE

Macprop (PTY) Ltd. has not published a notice in terms of Section 52(2) of the Act, however, it should be noted that the information relating to Macprop (PTY) Ltd., and its services is freely available on Macprop (PTY) Ltd. website. Certain other information relating to Macprop (PTY) Ltd. is also made available on such website from time to time.

Further information in the form of marketing brochures, advertising material and other public communication is made available from time to time.

7. RECORDS AVAILABLE IN TERMS OF OTHER LEGISLATION Section 51 (1) (d)

Information is available in terms of the following legislation, if and where applicable.

Basic Conditions of Employment No. 75 of 1997

Closed Corporation Act No. 69 of 1984

Companies Act 61 of 1973

Electronic Communications and Transactions Act 25 of 2002.

Labour Relations Act 66 of 1995

Promotion of Access to Information Act No. 2 of 2000

Regional Services Councils Act No. 109 of 1985

Skills Development Levies Act No. 9 of 1999

Skills Development Act No. 97 of 1998

Unemployment Contributions Act No. 4 of 2002

Unemployment Insurance Act No. 63 of 2001

Value Added Tax Act No. 89 of 1991

Access to the records held by the private body in question

i. The latest notice regarding the categories of records of the body, which are available without a person having to request access in terms of this Act in terms of section 52(2) Section 51(1)(c)

Not applicable

8. RECORDS HELD BY Macprop (PTY) LTD.

The Macprop (PTY) Ltd. maintains records on the following categories and subject matters. However, please note that recording a category or subject matter in this Manual does not imply that a request for access to such records would be honoured. All requests for access will be evaluated on a case-by-case basis in accordance with the provisions of the Act.

8.1 Internal Records

Memorandum and Articles of Association

Financial records

Operational records

Intellectual property

Marketing records

Internal correspondence

Product records

Statutory records

Internal policies and procedures

8.2 Personnel records

Personnel refers to any person who works for or provides services to or on behalf of Macprop (PTY) Ltd. and receives or is entitled to receive any remuneration and any other person who assists in carrying out or conducting the business of Macprop (PTY) Ltd. This includes, without limitation, directors, executive directors, non-executive directors, all permanent, temporary, and part-time staff as well as contract workers. Personnel records include the following:

Any personal records provided to Macprop (PTY) Ltd. by their personnel.

Any records a third party has provided to Macprop (PTY) Ltd. about any of their personnel.

Conditions of employment and other personnel-related contractual and quasi legal records.

Internal evaluation records; and

Other internal records and correspondence.

8.3 Customer records

Please be aware that Macprop (PTY) Ltd. is very concerned about protecting the confidential information of its customers. Please motivate any request for customer information very carefully, having regard to Sections 63 to 67 of the Act.

Customer information includes the following:

Any records a customer has provided to Macprop (PTY) Ltd. or a third party acting for or on behalf of Macprop (PTY) Ltd.

Contractual information.

Customer needs assessments.

Personal records of customers.

Credit information and other research conducted in respect of customers;

Any records a third party has provided to Macprop (PTY) Ltd. about customers.

Confidential, privileged, contractual and quasi legal records of customers;

Customer evaluation records.

Customer profiling.

Performance research conducted on behalf of customers or about customers.

Any records a third party has provided to Macprop (PTY) Ltd. either directly or indirectly; and

Records generated by or within Macprop (PTY) Ltd. pertaining to customers, including transactional records.

8.4 Technical records

Technical records generated by, or within Macprop (PTY) Ltd. pertaining to customers.

8.5 Other Parties

Records are kept in respect of other parties, including without limitation contractors, suppliers, joint ventures, service providers and general market conditions. In addition, such other parties may possess records, which can be said to belong to Macprop (PTY) Ltd. The following records fall under this category:

Personnel, customer or Macprop (PTY) Ltd. records which are held by another party as opposed to being held by Macprop (PTY) Ltd.; and

Records held by Macprop (PTY) Ltd. pertaining to other parties, including financial records, correspondence, contractual records, electronic mail, logs, cached information, records provided by the other party, and records third parties have provided about the contractors/suppliers or customer.

8.6 Other Records

Further records are held including: -

Information relating to Macprop (PTY) Ltd. own commercial activities; and

Research carried out on behalf of a client by Macprop (PTY) Ltd. or commissioned from a third party for a customer.

Research information belonging to Macprop (PTY) Ltd., whether carried out itself or commissioned from a third party.

Thank you for visiting our web site and reviewing our terms and conditions.

This web site is copyright of Macprop (PTY) Ltd. Its contents may not be copied using any means nor may its contents be duplicated in any form.

Referencing pages herein through links is allowable under the following conditions.

There must be no attempt to disguise Macprop (PTY) Ltd. Macprop (PTY) Ltd. must be cited in the reference. The URL of the referenced page must be clearly visible. Referenced pages must not be displayed in frames. Either a new document window is opened or the existing page replaced by the referenced one. References may not be made to pages contained within frames. Instead the reference must be made to the parent document.

Macprop (PTY) Ltd. explicitly acknowledges copyrights on material where it has been possible to trace the holder. We welcome the holders of other material to contact us such that we can explicitly cite them as the copyright holders.

References to other Web sites or pages herein have been made in accordance with the conditions which we impose on others. It is never our intention to disguise authorship. We believe that it is in the interest of Internet users that such references are made so long as there is not an unfair attempt to exploit other people's work.

Thank you for visiting our web site and reviewing our privacy policy. The purpose of this policy is to explain how we handle information we collect from you during your visit to our web site. It is important to keep in mind that we do not collect personally-identifiable information (name, address, e-mail address or other unique identifiers).

Privacy Policy for All Visitors
Information Collected and Stored Automatically:
When you visit our web site to read pages or download information, we automatically collect and store the following non-identifying information:
The Internet protocol (IP) address from which you access our web site. An IP address is a unique number that is automatically assigned to the computer you are using whenever you are surfing the web.
The type of browser, such as Netscape or Internet Explorer, and operating system, such as Windows 98 or Linux, used to access our site.
The date and time our site is accessed, for the purpose of monitoring demand.
The pages visited, for the purpose of improving the usefulness of our web site by providing helpful links and removing pages that are not read.
This information does not identify you personally. We maintain the above information in system logs. We use this information to make our site more useful to visitors by learning the number of visitors to our site, the number of pages served, and the level of demand for specific pages. We do not track or record information about identifiable individuals and their visits.

Information Collected from E-mail:
When you send us personally identifying information in an e-mail, we use the information you provide only to help us gather the information you might request. To respond to your request, information you submit may be viewed by various people within Macprop. Once received, the information to your e-mail is protected in accordance with law, (e.g. the Privacy Act and the Freedom of Information Act).

Security, Intrusion, and Detection:
For site security purposes and to ensure that this service remains available to all users, our computer system employs software programs to monitor network traffic to identify unauthorized attempts to upload or change information, or otherwise cause damage.

Privacy Policy for Subscribers:
The following additional policies apply to subscribers of our services:
To register for our services you will have to provide us with personally-identifiable information to enable us to provide you with our services. The information you provide will be entered into our database.

If you register as a subscriber, we do not make your personally identifiable information available to anyone unless required by law to do so.